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Fiscal & Program Management
Fiscal & Program Management
IDEA fiscal management requires Local Education Agencies (LEAs) to use federal special education funds for authorized purposes while maintaining appropriate state and local financial support. Coordinators must understand how IDEA Part B funds may be spent, document maintenance of effort and excess costs, manage early intervening services and private-school proportionate share, and maintain accurate records for monitoring.
IDEA fiscal management requires Local Education Agencies (LEAs) to use federal special education funds for authorized purposes while maintaining appropriate state and local financial support. Coordinators must understand how IDEA Part B funds may be spent, document maintenance of effort and excess costs, manage early intervening services and private-school proportionate share, and maintain accurate records for monitoring.
The pages below provide practical guidance for special education coordinators, directors, fiscal managers, and program administrators. Each page includes the applicable legal requirements, implementation guidance, and common errors that may create fiscal or programmatic risk.
The pages below provide practical guidance for special education coordinators, directors, fiscal managers, and program administrators. Each page includes the applicable legal requirements, implementation guidance, and common errors that may create fiscal or programmatic risk.
IDEA Part B and Preschool Grants
IDEA Part B and Preschool Grants
How IDEA Section 611 and Section 619 funds may be used, the standards for allowable costs, and the documentation LEAs should maintain for grant applications, budgets, amendments, and expenditures
Maintenance of Effort, Excess Cost, and Supplement Not Supplant
Maintenance of Effort, Excess Cost, and Supplement Not Supplant
Three separate but related fiscal requirements that determine how much state and local funding an LEA must maintain before and while using IDEA funds.
Coordinated Early Intervening Services
Coordinated Early Intervening Services
The differences between voluntary CEIS and mandatory Comprehensive CEIS, including funding limits, eligible students, reporting requirements, and the connection to significant disproportionality.
Parentally-Placed Private School Students
Parentally-Placed Private School Students
How the LEA where a private school is located conducts Child Find, completes meaningful consultation, calculates proportionate share, and develops service plans for eligible students.
Medicaid, Equipment, and Fiscal Documentation
Medicaid, Equipment, and Fiscal Documentation
Parental consent requirements for accessing Medicaid benefits, property-management responsibilities for IDEA-funded equipment, and the records needed to support fiscal monitoring.
Parental consent requirements for accessing Medicaid benefits, property-management responsibilities for IDEA-funded equipment, and the records needed to support fiscal monitoring.
Personnel Qualifications and Program Staffing
Personnel Qualifications and Program Staffing
Alabama certification requirements, paraprofessional qualifications, case-management limits, and the factors LEAs should consider when assigning personnel and determining workloads.
Alabama certification requirements, paraprofessional qualifications, case-management limits, and the factors LEAs should consider when assigning personnel and determining workloads.
Need support?
Need support?
Special Education Services (SES) provides individualized technical assistance to LEAs on IDEA budgeting, fiscal compliance, CEIS, proportionate share, personnel, and program-management responsibilities.
Special Education Services (SES) provides individualized technical assistance to LEAs on IDEA budgeting, fiscal compliance, CEIS, proportionate share, personnel, and program-management responsibilities.
Alabama State Department of Education, Special Education Services (SES)
Materials are provided for technical assistance purposes and do not constitute legal advice.
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